Audit-ready, always
PPM, calibration, SOPs and service records live in one place, time-stamped and printable the moment an inspector asks.
DEQ
Built for clinical engineering & estate managersKeep every medical device safe, serviced and ready.
DEQ CMMS is the maintenance command centre for your health facility. Register equipment, tag it with a permanent QR sticker, schedule PPM, capture faults in seconds and produce audit-ready reports – from one dashboard.
- Admin-verified facilities
- Permanent QR stickers
- Report from any phone
app.deqcmms.com / how-it-works Product tour
New equipment
Device
ICU Ventilator
Make / model
Hamilton C1
Location
ICU › Bay 2
Save & generate QR
Riverside General Hospital
ICU Ventilator
SCAN FOR INFO · REPORT FAULT
Permanent sticker · ready to print
1. Register & QR-tag every device
Demo access: use the sign-in pages to explore with a ready-made facility.
One register for clinical devices & estate plant
- Patient monitors
- Ventilators
- Defibrillators
- Infusion pumps
- X-ray & CT
- Anaesthesia machines
- Autoclaves
- Incubators
- Ultrasound
- Standby generators
- Oxygen plants
- Chillers & HVAC
- Passenger lifts
- Lab analysers
- Patient monitors
- Ventilators
- Defibrillators
- Infusion pumps
- X-ray & CT
- Anaesthesia machines
- Autoclaves
- Incubators
- Ultrasound
- Standby generators
- Oxygen plants
- Chillers & HVAC
- Passenger lifts
- Lab analysers
Why DEQ CMMS
Maintenance you can prove, not just promise
Spreadsheets, paper job cards and WhatsApp threads don't scale. DEQ CMMS replaces them with one dependable system your whole team actually uses.
Less downtime, fewer surprises
Overdue PPM, open faults and repeat failures surface on your dashboard before they reach a patient.
QR-first, phone-friendly
A permanent sticker gives clinicians a 10-second route to report a fault or open the right manual – no training needed.
Built for both worlds
Clinical devices and estate plant – generators, oxygen plants, chillers, lifts – share one register and one workflow.
Know the true cost of every asset
Faults, downtime and spend per device make repair-or-replace decisions obvious and defensible.
Verified, controlled access
Every facility is approved by the DEQ administrator, and owners decide who on their team can view, edit or manage.
How it helps
Designed around the way you work
Two roles, one platform. Choose yours to see how DEQ CMMS fits into your day.
Command every device from bedside to workshop
Complete equipment register
Every device by department and room, with make, model, serial, criticality, warranty and status.
PPM & calibration on autopilot
Schedules by frequency, due-date alerts, and one-click work orders when a fault is reported.
SOPs and manuals one scan away
Clinicians open the right procedure from the sticker – you control the version.
Evidence for every decision
Trend pages show faults, downtime and cost per device to justify replacement, contracts or training.
Today at a glance
Live96%
PPM on time
4 h
Avg. fault response
18
Open work orders
- Infusion pump · ICUFault
- Patient monitor · Quarterly PPMDue today
- Ventilator · CalibrationDone
82% of this month's planned maintenance complete
12
connected modules
from register to reports
6
activity frequencies
daily to yearly checklists
3 + 30s
fault evidence
photos or a short video
1 scan
to full context
manuals, SOPs, quick actions
From day one
Up and running in five simple steps
No lengthy implementation. Register, tag, and your team is using it the same week.
- 1
Register
Add devices by department & room – or import your Excel inventory.
- 2
Tag
Print permanent QR stickers with your facility and device name.
- 3
Report
Anyone scans to report a fault with photos or a short video.
- 4
Maintain
Faults become work orders; PPM and activities keep devices healthy.
- 5
Prove
Trend, SWOT and periodic reports – download, share or print.
Everything in one dashboard
Twelve modules. One connected system.
Each module shares the same data, so a fault reported on a phone shows up in work orders, service history and the equipment trend instantly.
Equipment register
Every asset with specs, status, criticality, warranty – plus a built-in QR generator.
Inventory by location
All departments and their rooms; see what lives where at a glance.
PPM schedule
Planned preventive maintenance with due, upcoming and overdue tracking.
SOP library
Create SOPs in-app or upload PDF/Word procedures and link them to devices.
Fault reports
Log from the dashboard or by QR scan with photos or video evidence.
Work orders
Assign, prioritise and close jobs with hours, parts and cost captured.
Service history
Maintenance, servicing, calibration and repairs recorded per device.
Activities
Daily to yearly routine checklists with sign-off logs.
Equipment trend
One page with everything that has ever happened to a device.
Documents & reports
Forms, manuals, stickers and SWOT-based periodic reports.
Data management
Import or export inventory in Excel/Word and back up everything.
Client access
Invite teammates, set roles and control who sees what.
Scan · Report · Resolve
Every device gets a permanent QR identity
Print a sticker with your facility and device name. Anyone with a phone can scan it – no app, no login – and get exactly what they need.
Safe, non-sensitive info
Name, location, status and next service – never cost, supplier or internal notes.
User manual & SOP
Open, download, save or print the right guide on the spot.
Quick fault reporting
Up to 3 photos or a 30-second video, sent straight to the dashboard.
Technical tools
Reallocate, complete a job and open technical manuals – PIN protected.
Riverside General Hospital
ICU Ventilator
SCAN FOR INFO · REPORT A FAULT
Report
Manual
SOP
Quarterly maintenance report
Riverside General Hospital · Q3
94%
Equipment uptime
61
Jobs completed
GH₵8.2k
Maintenance spend
Strengths
Fault-to-work-order in under 4 h
Weaknesses
Ageing generator, repeat ATS failures
Opportunities
Bundle imaging service contracts
Threats
Long lead-time for CT tubes
Reports & insight
Turn maintenance data into management decisions
Generate daily, weekly, monthly, quarterly, half-yearly and yearly reports. Every report includes a SWOT analysis – and your team can add their own strengths, weaknesses, opportunities and threats.
- Auto-built from your PPM, faults, work orders and service history
- Add your own SWOT entries before you publish
- Save to the document library, download, share or print in one click
Import Excel inventoryExport & backupTrack stock & spares
Testimonials
Trusted by teams who keep hospitals running
What clinical engineers and estate managers say about working with DEQ CMMS.
★★★★★
“Before DEQ CMMS we chased paper job cards across three wards. Now a nurse scans the sticker, snaps a photo, and the fault is on my dashboard before she's back at the nurses' station.”
Ama Owusu
Head of Clinical Engineering · Coastline Regional Hospital
★★★★★
“The activity checklists changed our estate routine. Generator tests, lift inspections and oxygen plant logs are all signed off and searchable at audit time.”
Michael Tetteh
Estate Manager · Greenfield Teaching Hospital
★★★★★
“The equipment trend page ended a long argument about replacing an ageing anaesthesia machine. Fault, downtime and cost history made the business case for us.”
Ngozi Eze
Biomedical Engineering Lead · Unity Specialist Centre
FAQ
Questions, answered
Clinical engineering managers, biomedical technicians and estate managers in hospitals, clinics and other health facilities that need to manage medical devices and plant equipment.
Register your facility and our administrator reviews it. Once approved, you can sign in and start using the dashboard. You'll see a clear status if your account is pending, suspended or declined.
No. Anyone can scan the QR sticker and report a fault with up to 3 photos or a 30-second video. Reallocation, job completion and technical manuals sit behind a technician PIN.
Yes. Download the Excel template, fill in your equipment, and upload it. You can export your inventory to Excel or Word at any time.
Yes. Owners add teammates from Client Access and assign Manager, Technician, Engineer, Student (Attachment) or National Service Personnel roles, and can suspend or remove access at any time.
Use Data Management to export a full backup (data and attachments) and import it again whenever you need to restore or move.
Ready to take control of your equipment?
Register your facility today. Once approved, your team can be tagging devices and reporting faults within the hour.